# LandlordKeep

> Preventive maintenance and vendor tracking for landlords with 1-20 units.

LandlordKeep is a web application that helps small landlords (1-20 rental units) track preventive maintenance schedules, manage vendors, document repairs with photos, and export expenses for Schedule E tax filing. It is not a rent collection or tenant screening platform — it focuses exclusively on maintenance.

## Core Features

- **Maintenance Schedules**: Pre-built templates for recurring tasks (HVAC servicing, water heater flushes, gutter cleaning, smoke detector tests, etc.) with configurable frequency and email reminders before each task is due.
- **Property & Equipment Tracking**: Property profiles with equipment inventory including install dates, warranty expiry, brand/model info.
- **Vendor Directory**: Contact book for plumbers, HVAC techs, electricians, roofers, handymen — with job history and cost tracking per vendor.
- **Repair Log with Photos**: Document every repair with date, description, cost, photos, and vendor. Timestamped records for legal protection in tenant disputes.
- **Inspection Checklists**: Room-by-room move-in, move-out, routine, and annual inspection checklists with condition ratings (Good/Fair/Poor) and per-item notes. Pre-populated with 90+ items across 10 rooms for consistent, timestamped documentation that protects security deposit deductions.
- **Tenant Request Portal**: A simple public link per property where tenants submit maintenance requests with description and photos. No login required for tenants.
- **Cost Analytics Dashboard**: Interactive charts showing monthly spending trends, cost breakdowns by property, equipment type, and vendor. Period-over-period comparison with filtering by time range and property.
- **Expense Export**: Download maintenance expenses as CSV aligned with IRS Schedule E categories.
- **Email Reminders**: Automated email reminders sent before maintenance tasks are due.

## Pricing

- **Starter (Free)**: 1 property, maintenance schedule templates, email reminders
- **Landlord ($9/mo)**: Up to 5 properties, vendor directory, repair log with photos, inspection checklists, cost analytics, expense export
- **Portfolio ($19/mo)**: Up to 20 properties, everything in Landlord, tenant request portal, priority support
- **Custom ($39/mo)**: Unlimited properties, everything in Portfolio, API access, white-label tenant portal

## Pages

- Homepage: https://www.landlordkeep.com
- Pricing: https://www.landlordkeep.com/pricing
- Free Maintenance Checklist: https://www.landlordkeep.com/checklist
- Sign Up: https://www.landlordkeep.com/register
- Sign In: https://www.landlordkeep.com/login

## Target Audience

DIY landlords with 2-15 rental units who have a day job and manage properties on the side. They collect rent through existing tools (Venmo, Zelle, etc.) but track maintenance on spreadsheets, sticky notes, and memory. They value protecting their investment, avoiding lawsuits, and minimizing surprise repair costs.

## Key Value Proposition

A single prevented emergency repair (e.g., $4,000-8,000 HVAC replacement from skipped annual servicing) pays for years of LandlordKeep. The photo-documented repair log provides legal protection if a tenant dispute goes to court. Organized expense records simplify Schedule E tax filing.